Notice for Schools

 

Notice to Schools – 1 June 2025

The Privacy Policy and this Notice to Schools, is designed to help schools and parents to understand how personal information is processed in our learning programs – from the types of information that we may collect, and how that information is used, stored, updated by the School and removed.

As a school customer that provides us limited personal information in relation to individuals (teachers and students) to use and access our licensed programs, the information in this Notice is relevant to teachers and parents of the students.   We request that you make the information available to them, and any questions can be referred to us at Privacy@3plearning.com.

Read on for more information.  This Notice should be read in conjunction with the following documents:

In this Notice “3P Learning” means 3P Learning Limited as the licensor and creator of our learning programs and resources.  The party also processing personal information, is our fully owned subsidiary of 3P Learning located in our regional offices that liaises with your School.

By using our products, the School agrees and gives consent on behalf of its users to process personally identifiable information (“PII”) as set out in our Privacy Policy and Data & Security FAQs available at www.3plearning.com/privacy.

This Notice gives you information about how the personal information or PII that the account administrator provides to 3P Learning is processed.

 

Personal Information – Purpose of Collection

The Personal Information provided by the School to 3P Learning is for an education purpose and for the features for the user’s licensed access to our programs.

3P Learning will process PII provided by the School’s representative for the following purposes:

  1. to perform our obligations under our agreement(s) with you;
  2. to communicate with you in relation to our licences, products and services; and
  3. to comply with applicable laws, rules and regulations, if applicable.

3P Learning and its subsidiaries will process personal information provided by a School as set out in this Notice, our Privacy Policy and data processing agreement (if applicable), and to abide by laws, rules and regulations that apply to us

 

Personal Information in School Accounts

The School will directly control the personal information provided to our learning programs, and control the use and maintenance of that information in our programs.

In addition teachers and administrators may access additional resources, and can administer their personal information in relation to those resources (newsletters, seminars etc). 3P Learning will only contact teachers and administrators.

Teacher / administrator information

The School may enter the teacher or administrator’s name (first, last and/or pseudonym), email and school contact information.  3P Learning uses this information for account administration, to resolve enquiries, set up school classes, and to contact the School and Teacher account users as set out in our Privacy Policy.

Student information:

The School may enter student information in the form of the student’s name (first, last and/or pseudonym), their grade, teacher and class to access and enable the student and teacher features in our programs.

In Brightpath Progress (an assessment program) the School may indicate the student’s age as well as grade.

In Reading Eggs, the ‘Read Aloud’ function enables a feature for teachers to assign an assignment for an audio recording. 3P Learning has enabled features for teachers to delete audio recordings in the application.

At all times, the School may update or remove student personal information by using our program, or by contacting us at privacy@3plearning.com.

Parent information:

We do not collect parent information from a School.  However, Parents may contact us and provide their name, contact details and the nature of their enquiry. We will respond to enquiries from parents and guardians in relation to our education programs subject to the laws that apply to us and the School.  This may include referring the enquiry to the School and obtaining permission from the School (as the subscription holder) before providing a response.

 

Data Transfers

3P Learning companies develop and own our e-learning programs.

Schools located anywhere in the world access our learning programs online.  The online data in 3P Learning programs in turn are hosted by either Microsoft Azure, or Amazon Web Services, in the physical locations of the US or Australia.

As 3P Learning companies develop and maintain our learning programs, access to data in our programs is limited to 3P Learning (and no third parties).  Data is encrypted at rest, and in transit.

Your School is supported by our regional office set out in your subscription agreement. If you contact us, the information you provide in your enquiry may be referred to our global team members who are located in Australia, Canada, New Zealand, South Africa, UK and USA.

 

Data Privacy Breach Response Plan

3P Learning have response plans to investigate suspected or actual breach and threats to the security of Personal Information.  We will notify customers upon becoming aware of any notifiable data privacy security breaches.

 

Data Removal

3P Learning will retain personal information only for as long as is reasonably necessary for the purpose or for providing access to the licensed products, administering the subscription and account features to the licensed products. This includes in the administration of reports, or renewals and account retrieval for School accounts.

Schools may request that 3P Learning permanently remove the PII of students, teachers and/or administrators at any time by contacting us at  privacy@3plearning.com.

This removal of personal information will impact the School’s access to reports (including historic reports in certain instances). 3P Learning will not restore data that is removed by the School as the ability to do so is limited.  A School request to remove personal information supersedes our data retention policy that enables Schools to access historic data for a limited time after the subscription.

 

Information for UK and EU Schools

3P Learning will process any personal data that you provide in accordance with standard contractual clauses under a data processing agreement. Where the School is a data controller, 3P Learning will provide the services as the data processor.

Refer to the section on ‘Personal Information – Purpose of Collection’ for our lawful basis for processing personal information provided in a School subscription.

We look forward to our work together in our learning communities.

Please refer to our Privacy Policy and Data Privacy and Security FAQs for further information.

 

Version – June 2025

(First Edition)