Sign into your Reading Eggs or Mathseeds admin console
You may have inactive students on your school roll who left the school in previous years. To make it easier to re-assign students for the new year, we recommend deleting accounts of students who were already unassigned last year and will not be using the program this year.
This step should only be done either before activating the rollover OR after ALL students have been reassigned to their new classes.
Click Management and Manage Students, filter the page to only show unallocated students
Tick the Select all box in the table header to select all unallocated students, click More actions and select Delete students.
Each teacher should now log in to assign students to their own class(es). They will have received email instructions on how to do this when rollover was activated. As the subscription coordinator, if you need to do this for teachers follow the instructions below.
Can’t find a newly added teacher’s class when assigning students? If a new teacher is yet to log in, the system will not have created a class for them. You can create a class for them by clicking Manage Classes and creating a class in the box at the top of the page.
Once you have all your teachers and classes, navigate to Manage Students and click on Move students.
Click the filters to show unallocated students and use Years to find students by grade level.
Tick the boxes next to the students names to select all students who belong to the same class, click add to class and select their teacher.
If you need to add new students eg, new Kindergraten students, return to the top of Manage Students and add students one-by-one. Alternatively, download the sample file and fill in the details for all new students. Save the file to your computer and click Upload a CSV to add new students in bulk.
Remove students that have left the school by right clicking on the row number of the student you wish to remove and select ‘Delete Row’. Add new students to the first available row, ensuring that you fill out all the required year, class and teacher information.
Once you have all your students added, update their year levels for the new year. Use the copy/paste or drag functionality in Excel to make bulk changes.
Sort or filter by year and update the class and teacher details for each student. Use the copy/paste or drag functionality as a shortcut.
Save your new spreadsheet as an xlsx file
Students with identical names must be identified with a unique character eg. John B Smith or John Smith1.
During the Rollover process, a student can only be in one class. After Rollover, teachers may copy students into other classes based on ability.
Teachers can share a class. Simply ensure that each teacher appears on the spreadsheet next to the shared class at least once.
To retain student usernames and data, do not alter existing student names. Corrections can be made in the Administration Console after Rollover.
No, to ensure a quick and successful Rollover please complete a whole school Rollover. Contact your Account Manager if you require some of your year groups to be updated but not all. Any students that are missing will be in the ‘unassigned’ area.
No, names must remain unchanged for an accurate match allowing students to retain results and usernames. Where names are changed new student accounts will be created. Corrections and changes can be made in the Admin Console after Rollover.
Recently, some browsers have adjusted their default settings to block Flash, which may cause you problems when running the Spellodrome admin console. This can be easily overcome by adjusting your browser’s settings to allow Flash to run. Visit our Flash help page to find out more.
The spreadsheets are prepared in Excel 2007 which is a Windows product. Mac users require Office for Mac 2008 or higher. Please contact us if you are having difficulty opening or saving your spreadsheet.
All student data has been archived for Mathletics. Before you complete your rollover, you may decide to ‘Extend Results’, to keep gold bars and results from last year. This does not affect students’ certificates, points, avatar, Live Mathletics statistics and credits, provided the existing students’ names have not been changed Eg, Sam to Samantha. In order to retrieve data from last year, go to your Admin Console and click on ‘Extend Results’ in the rollover tab.
Yes, after rollover you can transfer a student’s Mathletics and Spellodrome account from their previous school. To transfer via the Administration Console you will require the student username and an exact name match to be successful. This will transfer their avatar, credit points and username.
Your students may have received a new username. Check student details in the School Roll including ‘Unassigned Students’. You can reinstate the original username here and delete the new one so your student numbers don’t exceed your cap.
We’re here to help…
If you need a hand with your Rollover, simply email firstname.lastname@example.org or call +44(0) 117 370 1990.